HR Compliance Coordinator

RESPONSIBILITIES

PRIA & Criminal Background Compliance (All Safety-Sensitive Employees): including but not limited to, Jet Select, RWA, WACI, Van Nuys Maintenance (DOT & Non-DOT).

• Set up files for each safety-sensitive new-hire
• Processes New Hire & Contract Employee PRIA Applications works with candidate to ensure completion and accuracy both onsite and for offsite events
• PRIA applications
• Non-Pilot Safety Sensitive Application
• Monitor clearance of C/ TPA and NATA background checks daily to ensure new data is processed.
• Paperwork follow-up, filing and destruction
• Assist with the on-boarding process
• Completes PRIA interviews with new applicants. Reports any discrepancies to program manager.
• Interfacing with Federal Aviation Administration (FAA) and other vendors
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared PRIA inbox in Outlook
• NATA CHRC fingerprinting application for all required flight & ground crew members
• Input information into PRD

Public Notary :

• Notarize and submit 8060-13 NDR FAA PRIA form
• Maintains notary currency.
• Notarizes company documents as needed

Drug and Alcohol Compliance: including but not limited to, Jet Select Aviation (DOT & Non-DOT) XOJET Aviation LLC (DOT & Non-DOT), XO companies (Non-DOT), Red Wing Aviation, WACI, Van Nuys Maintenance (DOT & Non-DOT).

• Coordinate, Schedule, and Notification for pre-employment, random and follow-up drug testing as required.
• Conduct paperwork follow-up, filing and destruction
• Ensure test results are current with the TPA
• Create test packets as required for all entities and needed drug/alcohol testing required for DOT and NON-DOT
• Updating and confirming the COC information is correct and sending out new packets as Company information changes.
• Assign required training and track progress for new hire and annual Non-Pilot Safety Sensitive Employee training
• Assist with the on-boarding process
• Assist with onsite training
• Interfacing with Third Party Administrator (TPA) and Collection site/Laboratory representatives
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared transfer and new hire database.
• Completes any Online Training and Webinars relating to Drug and Alcohol compliance
• Can assist with INDOC Presentation to Pilots, Cabin Hostess and Non-Pilot Safety Sensitive Drug and Alcohol Training.

Audit Compliance : including but not limited to: Jet Select, RWA, WACI, Van Nuys Maintenance (DOT & Non-DOT). Participates in required Self-Audits

• Reports any critical compliance deficiencies that affect the company operations
• Audits Safety Sensitive Records to ensure compliance
• Continually monitors the TSA web board and all FAA communications daily to identify new regulatory requirements
• Assists the Compliance Department with any required FAA / DOT Audits and required tasks

Other Duties:

• Open mail
• Answer phones
• Assists with meeting/training
• Coordinate with other teams as needed
• Perform other special projects as assigned
• Fingerprint Collector
• Notary
• D&A DOT Collector

QUALIFICATIONS & EXPERIENCE

Excellent time management and organizational skills.

Meticulous attention to detail.

Ability to interact with employees of various levels of management

Excellent oral and written communication skills.

Experience with operating procedures and manuals for government agencies.

Familiarity with the writing styles of Federal agencies

Computer-literate with a strong, working knowledge of Microsoft Word, Excel & Outlook.

Ability to maintain strict confidentiality.

Ability to work effectively with other departments.

High School Diploma or equivalent.

Hold a Public Notary or qualifications to obtain a State Public Notary.

POSITION

Department: Human Resources

Location: CMH or KFLL

Reports to: Manager, Drug and Alcohol Compliance

FLSA classification: Non-Exempt

Benefits

• Medical, Dental, and Vision plans
• 401(k) plan with generous company match with full and immediate vesting
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.